Work with A HIPAA-Compliant Outsourcing Company


Accolade Consultants is a HIPAA-compliant outsourcing company. We provide effective administrative assistance and protect sensitive patient data, so you can focus on growing your practice.

What is HIPAA compliance?

HIPAA stands for Health Insurance Portability and Accountability Act of 1996. It is a set of regulatory standards concerning the privacy, security, and integrity of patient data across the country. 



What is a covered entity under HIPAA?

A covered entity can be an institution, organization, or individual in a healthcare field that uses and has access to patient data and, therefore, must adhere to HIPAA guidelines. Covered entities include:

  • Hospitals
  • Insurance companies
  • Clinics
  • Nursing homes
  • Dentists
  • Physicians
  • Pharmacies
  • Psychologists
  • Chiropractors

If any of these providers require outsourcing for tasks that involve patient data, the company they choose must also be HIPAA-compliant. Such tasks include data entry, transcription, medical billing, and coding. Failure to follow HIPAA could lead to penalties and potential lawsuits.

What counts as Protected Health Information (PHI)? 

Protected Health Information (PHI) is any personally identifiable information in a medical record used or disclosed to a healthcare provider during the course of treatment. 

PHI may take the form of:

  • Medical diagnosis
  • Prescriptions
  • Appointment scheduling notes
  • Billing information
  • Health insurance data
  • Blood test results
  • MRI scan
  • Phone records
  • Conversations between patients and physicians regarding treatment

PHI is the data that HIPAA tries to secure and keep confidential. Electronic health applications that collect, store or share PHI are legally required to comply with HIPAA guidelines.

Medical HIPAA compliance is implemented by the Office for Civil Rights (OCR) and guided by the Department of Health and Human Services (HHS). The OCR is responsible for investigating common HIPAA violations and providing routine guidance on new issues involving health care.

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What are the Seven Elements of an Effective Compliance Program?

The HHS Office of Inspector General established the Seven Elements of an Effective Compliance Program to guide healthcare providers and organizations. They represent the basic requirements that HIPAA-covered entities must recognize to address privacy and security standards.

  1. Implementing written procedures, policies, and standards of conduct
  2. Appointing a compliance committee and compliance officer
  3. Providing effective training and education
  4. Creating effective lines of communication
  5. Performing internal auditing and monitoring
  6. Imposing standards through well-publicized disciplinary guidelines
  7. Addressing offenses promptly and performing corrective action

By implementing and following an effective compliance plan, healthcare organizations can avoid security threats and breaches.  

Confidently meet HIPAA guidelines with Accolade Consultants

Medical providers cannot simply disregard HIPAA regulations, but between treating patients and managing the practice, it can be challenging to ensure total compliance at all times.

At Accolade Consultants, HIPAA compliance is one of our core competencies, and we utilize best practices to exceed regulatory standards.

All of our technology, workflows and communication platforms are developed with HIPAA standards in mind. We offer a wide range of medical outsourcing solutions, from virtual scribes to medical executive assistants, all of which are licensed and trained in HIPAA compliance.

Schedule a free consultation with us and gain access to outsourcing solutions designed to ease your workload and protect patient data.